Privacy Policy | Study Spaces

Information we collect

We only collect the information we need to deliver collaborative focus sessions and keep the experience safe for everyone. This includes:

Account basics. Nickname, avatar selection, and any profile details you choose to share when building your Study Spaces identity. If you provide an email—for example to link your profile, join a waitlist, contact our team, or hear about rooms and programs—we store it along with related details so we can respond and keep your account in sync. We also record which rooms, circles, and tracks you join so we can show membership lists, schedules, and progress.
Session metadata. Room identifiers, timer settings, streak counts, and the device-bound userId/sessionId pair that keeps you signed in on return visits.
Room activity records. Task names, completion timestamps, chat messages, whiteboard drawings, poll questions and votes, Assist questions and responses, and other content you share in rooms, which we store in our D1 database so rooms can replay announcements and conversations.
Support interactions. Details you provide when contacting our team for help, along with operational logs generated when issues occur.
Usage analytics. Event-level information about how Study Spaces is used (for example, which rooms are joined, which buttons are clicked, or whether prompts are dismissed) so we can understand feature performance and improve the product.

How we use information

We use your information to run and improve Study Spaces:

Power timers, rooms, streaks, celebrations, and other core features you expect when joining a focus session.
Personalize the experience, including saving your preferences and profile details on the devices you use.
Maintain lightweight transcripts of room activity so participants can follow announcements and chat context.
Monitor service reliability, debug issues, respond to support requests, and keep Study Spaces secure.
Show your nickname, avatar, and focus stats to other participants where it makes sense—for example in shared rooms, circles, and leaderboards—without exposing your email address.
Generate helpful responses in the Assist panel by sending your question and recent room conversation to our AI provider when you choose to use that feature.
Measure usage and run lightweight experiments so we can understand which features are working, fix issues, and improve Study Spaces over time.

Cookies and local storage

Study Spaces relies on local storage and similar technologies to remember your generated userId, sessionId, timer preferences, streak progress, and recent rooms. You can clear these identifiers through your browser settings, but doing so may reset your saved progress, presence, or profile.

Some features also rely on small cookies and local flags—for example to remember autolaunch preferences, onboarding walkthrough state, or install prompts. Our analytics tools (for example those configured through Cloudflare Zaraz) may set their own cookies or identifiers to recognise your browser across visits so we can measure aggregate usage and reliability. We use these analytics to understand how Study Spaces is performing, not to sell your information to third parties.

Data retention

We keep personal data only as long as needed for the purposes in this policy. Room activity such as task announcements, chat, whiteboard drawings, polls, and Assist conversations is stored in our D1 database so you can revisit prior sessions unless or until it is cleared. Operational caches used to coordinate timers, presence, and WebRTC participants expire within minutes. Short-lived diagnostics and analytics data help us protect the service and understand product reliability. If you request account deletion, we will delete or anonymize your personal information, unless we must retain certain records for legal, security, or reliability reasons.

Your choices

You are in control of your information:

Update or delete profile details from within the app.
Clear your saved identity and timer preferences by deleting Study Spaces data from your browser storage.
Request a copy or deletion of your information by emailing privacy@studyspaces.org.
Link or remove an email address from your profile at any time, or continue using Study Spaces anonymously if you prefer.
Choose whether to use optional features like Assist, whiteboard, polls, or video; the core timer and rooms work even if you keep things text-only or anonymous.

Children's privacy

Study Spaces is designed for individuals who are at least 13 years old (or the minimum age required in your jurisdiction). We do not knowingly collect personal data from children without parental consent. If you believe a child has provided information to us, please contact us so we can delete it.

International users

By using Study Spaces, you understand that your information may be processed in the United States and other countries where we or our service providers operate. We take steps to ensure your data is handled securely and in line with this policy.

Changes to this policy

We may update this Privacy Policy to reflect product, legal, or regulatory changes. We will post the revised version here and update the date at the top of the page. Significant updates may be shared through additional notice in the app or by email.

Contact us

If you have any questions about this Privacy Policy or our data practices, we'd love to hear from you.

Emailprivacy@studyspaces.org

We are committed to helping you stay focused without compromising your privacy.